PACKING & SHIPPING
If you're a student rep, this doesn't apply to you,
but it's good to file away in the back of your mind.
Please ship boxes every day if possible: It sounds like UPS usually has a campus location, so this shouldn't be a problem. Please write your name and school on every carton for proper credit. Also, please scan the tracking numbers into the app under MORE tab and then SHIPMENT. This way we can track boxes accordingly.
In case you'd like a text version:
Here's how to pack a box:
Want to get paid on all the books you buy? Make sure they arrive at the warehouse in sellable condition. The number one reason books arrive damaged is they are poorly packed.
Here are some guidelines and helpful tricks to packing your boxes.
Step 1) Create a workspace.
If you are packing your books in any kind of outdoor setting (like a garage or storage unit) you are going to want to create a work space. Sweep the area of any debris (like rocks, pebbles, dirt, leaves, etc) and take care of any obvious wet spots.
Keep your books away from the ground! You never know what kind of grime, dirt, or moisture will get into your books.
I recommend using painters tarp. These are made out of canvas and sometimes called a “Drop Cloth”. If you are shopping at Lowe’s, pick up the Blue Hawk brand or anything comparable. Get 8oz weight or heavier.
This will run you about $20 before tax
If the ground is dry, you can also use any untaped cardboard boxes to make a grid. Make sure you sweep the area and get it dry before laying down cardboard. No point in wrecking boxes by getting them wet.
Step 2) Sort your books into stacks of similar shapes.
If you want to pack your boxes quickly, it’s a good idea to sort everything by shape. This is the most time consuming part, but once you have all your books sorted they go very quickly into the boxes.
I like to separate hardcover from paperbacks as they pack a little bit differently. Also, if you have any hardcover books that can fit vertically in a box, they help pack the box tight and reduce the need for packing material.
Step 3) Tape up a bunch of boxes.
The photos in this example equate to about 1300 SGV. I usually wind up generating somewhere between 9-12 boxes every week, so I like to just tape these all up first and be done with it.
Step 4) Start with the small books first.
This seems a little bit counter intuitive, but you’ll want to start with the smaller books first. This specific week, I had worked history, religious studies, and philosophy pretty hard so I have a lot more paperback books than normal.
The reason you want to start with these smaller books is that you can pack a “mixed box”.
When packing these books, make sure you have them set up so the binding of one stack presses against the binding of the other stack. Once you have this side stacked, we can now fill the other side of the box with a larger shaped book.
You’ll want to create a frame with hardcover books. DO NOT USE PAPERBACK BOOKS TO CREATE A FRAME! You risk damaging the spine of paperback books if you stack them vertically so please only use hardcover books for this.
I find it easiest to put in one book and frame it out as trying to shove a book down an open crack and damage the books and the box.
It will look something like this:
In this example, I didn’t have a hardcover book that was thin enough for the left hand space, so I’ll wind up putting packing material down to keep the books from sliding.
Fill the framed out space with more books and check to see if the box flaps close cleanly.
Step 5) Fill any empty spaces with packing material.
Once you have the books in the box, you’ll want to fill the cracks with packing material. I typically just save all the packing material that comes from all my online orders and reuse it.
If you don’t have any packing material, see if you can go collect old newspapers hotels/restaurants. If you have old magazines, junk mail, catalogs, plastic bags, bubble wrap, or really anything that will cushion the books, use it.
Step 6) Pack the bigger books.
Bigger books are far easier to pack, so this should go quickly. Same guidelines apply with framing.
Step 7) Tape up the boxes.
I usually don’t tape up boxes until I have all the books into boxes. This way if I need to repack any boxes I can.
Step 8) Do the shake test and see if books slide.
Once you have the box sealed up, give it a quick shake and see if the contents slide around. If it does, you’ll need to open the box back up and add in more packing material.
Step 9) Label the boxes.
Once you have all the boxes packed up, put shipping labels on all the boxes. Label all boxes with a sharpie as follows.
Box #/Box Total
As an example, this would look as follows.
Step 10) Ship the books out!
Load up your car and get on down to the nearest UPS. Once you get them shipped, take a photo of the receipt and sent it to Jamin ( email@example.com ) and you’ll be paid once they are received and checked in.