Let’s go over money quickly.

When we send you money, those funds do not belong to you--they belong to the company, and you are entirely responsible for keeping track of it. Think of it as a bank loan that doesn't have any interest.

Your role is to distribute cash to student reps who will do actual book purchase transactions. You need to understand who has what, at all times. This check in / check out form should be handy--EACH DAY, you'll check in with the reps and cash them out. You should print one of these out for each rep (preferably on nicer paper so you can differentiate it from your other papers), and use it each day you cash out reps. The reason you should print it out is so that the student rep can put their initials / signature on the paper. If a dispute involving money ever occurs, this is your back up.